Question: What Is The Difference Between Delete And Archive In Outlook?

Do archived emails get deleted?

The Archive action removes the message from view in the inbox and puts it in the All Mail area, in case you ever need it again.

You can find archived messages by using Gmail’s search function.

The Delete action moves the selected message to the Trash area, where it stays for 30 days before it is permanently deleted..

How do I retrieve archived emails?

Finding archived emails via mobile apps If you are using the Gmail mobile app on your iOS or Android device, you can also access archived content easily. As on the web, you can use the search bar displayed above your mail to initiate a search; it will include archived content.

How do I free up space in Outlook?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup….Here are some ways to keep your mailbox size under control:Archive older items – Move old items you want to keep to an archive. … Empty the Deleted Items folder – Empty the Deleted Items folder frequently to make sure you aren’t keeping messages you don’t need.More items…

Does archiving Google Photos save space?

Archiving photos does nothing to conserve or otherwise free up your storage space. All that does is removes the selected pictures from your main photo timeline. Only pictures that are uploaded as Original Quality will count against your storage space.

What is the purpose of archive in Outlook?

Archiving Emails in Outlook. Archiving will move emails off of the network mail server to your local computer, where you will still be able to access them through Outlook. Archiving regularly helps free space on Webster’s email servers. You can archive items manually whenever you want.

Does deleting emails free up space?

First, I will make a second reply because in general your emails are very tiny in size and most of the time even deleting 29,000 of them won’t free up all that much space. … Until you purge that trash, the emails in it still count as storage used.

What happens when an email is archived?

Archiving a message means you are just removing it from the site of your Inbox, it is still in your Gmail in All Mail. This means that the archived message will ping back into your Inbox when someone replies to it.

Do archived messages take up space?

2 Answers. Yes, messages that are archived count towards your storage quota. Even messages in the trash and spam are counted. The only difference is that messages in the spam and trash will probably be permanently deleted within 30 days, which automatically frees up space in your account.

How long do emails stay in archive?

30 daysMessages addressed to a group of people can return to your inbox if someone on the address list replies to the original. The Delete action moves the selected message to the Trash area, where it stays for 30 days before it is permanently deleted.

What is the point of archiving emails?

The point of archiving is to give you a central location to store mails that you no longer need direct access to. It also ensures your inbox is kept clean and attachments and other files are kept safe.

What happens to archived emails in Outlook?

Archiving Emails in Outlook. Archiving will move emails off of the network mail server to your local computer, where you will still be able to access them through Outlook. Archiving regularly helps free space on Webster’s email servers. You can archive items manually whenever you want.

Do archived emails take up space in Outlook?

While most email services provide you with enough storage space, you may wish to archive your folders to free up additional space in your mailbox. Using Microsoft Outlook, you can automatically archive folder items that match your criteria, such as items older than three months.

What’s the difference between deleting and archiving an email?

All Mail is your archive, a storage place for all the mail you’ve ever sent or received, but have not deleted. … When someone responds to a message you’ve archived, the conversation containing that message will reappear in your inbox. Deleting a message, on the other hand, moves a message into the Trash label.

How long do archived emails stay in outlook?

Clean out items older than Choose the default setting for when you want your items archived, in days, weeks, or months. You can set a period of one day up to a period of 60 months. “Clean” means to archive — store — items. It does not mean “delete” unless you have specified that setting for the folders elsewhere.

How do I free up space in Outlook without deleting emails?

Some ways you can prevent your mailbox from being cluttered include:Archive older items. Put any items you want to keep in an archive to free up space. … Empty the “Deleted Items” folder. … Empty the “Junk Email” folder. … Store attachments outside your mailbox.

How do I free up space in Outlook without deleting?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup. Do any of the following: View the total size of your mailbox and of individual folders within it. Find items older than a certain date or larger than a certain size.

Is archive the same as delete?

The Gmail app for Android gives its users two choices for discarding a new message: archive or delete. The Archive action removes the message from view in the inbox and puts it in the All Mail area, in case you ever need it again.